Law Enforcement Holder Forms

Electronic reporting is required for all unclaimed stolen property law enforcement holders. However, the State Treasurer may waive the electronic filing requirements and allow paper reporting if the holder demonstrates that a hardship would result if required to file electronically.

To qualify for the waiver, a written request containing the following information must be submitted:

  1. The name, federal tax identification number and mailing address of the holder
  2. The report year for which the waiver is requested
  3. A detailed statement which lists:
    1. Why the holder cannot submit electronically
    2. The steps the holder is staking to meet the electronic filing requirements
    3. The hardship that would result, including incremental costs that are above and beyond the costs to file on paper
    4. A statement as to what steps the holder will take to assure the ability to file electronically for the next reporting period
    5. The statement (signed by a legal representative of the holder): “Under penalties of perjury, I declare that the information contained in this waiver request is true, correct and complete to the best of my knowledge and belief.”

The waiver request must be filed by Apr. 15 for life insurance companies and by Oct. 15 for all other holders.

Mail waiver to:

West Virginia State Treasurer’s Office
Unclaimed Property Division (Waiver Request)
322 70th St. SE
Charleston, WV 25304

Law enforcement holders approved for an electronic waiver, may use the following forms:

Property to be Turned Over to State Treasurer UP-8A-2 Form Instructions
Property to be Sold at Public Sale UP-8A-3 Form Instructions
Property Appropriated for Agency Use UP-8A-4 Form Instructions
Property to be Donated to Non-Profit Organization UP-8A-5 Form Instructions
Firearms and Ammunition Only UP-8A-6 Form Instructions

Other forms and information

Holder Reporting Extension Form

Note: All negative reports must be filed online. Negative reports are NOT required but holders are encouraged to file online.

West Virginia State Treasurer's Office
1900 Kanawha Boulevard
Capitol Complex Building #1, Room E-145
Charleston, West Virginia 25305
304-558-5000 Toll Free: 800-422-7498

Copyright 2017 by West Virginia State Treasurer's Office